Manage customers, staff, sales, till and invoicing from a single platform adapted to your sector. With built-in artificial intelligence to automate tasks and make your day-to-day simpler.
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For clinics, practices, centres and salons
Every business has its own way of working. Kairox adapts the management, the tools and the AI to what your business needs.
A record for each animal, clinical history with AI dictation, vaccinations due, medication and hospitalisation.
Session packs, clinical history and home exercises, with a calendar for each physiotherapist.
In-person and online sessions, private clinical notes, session packs and reminders for your patients.
Treatment rooms and staff organised in the CRM, progress photos, signed consent forms and session packs.
Colour formulas, till, stock and your team’s commissions, with a calendar for each professional.
Your CRM from €39/month + VAT. Free demo - No lock-in.
A CRM with built-in artificial intelligence
Kairox isn’t a calendar with extra features bolted on: it’s the software you use to run every part of your business.
Each professional has their own calendar, with the services they provide and their working hours. If an appointment is cancelled, the waiting list offers the slot to another customer. It syncs with Google Calendar.
The customer gets a WhatsApp confirmation when they book and a reminder 24 or 48 hours before. If they don’t turn up, the CRM sends them a message to reschedule.
A single record brings together each customer’s appointments, purchases, packs and points, conversations and consent forms, with their spending and how often they come.
Kairox groups your customers by their activity (VIP, regulars, at risk, lost) and makes it clear who to keep and who to win back. Your own segments let you aim each campaign at the right audience.
The record adapts to each type of business: colour formulas in a hair salon, animals and vaccinations in a veterinary clinic. Whatever is noted at each visit stays in the history, in date order.
The customer signs consent forms on a tablet from their record; the document is filed as a PDF and can’t be changed.
Calls, WhatsApp messages and website chat enquiries all arrive in the Unified inbox, whether the AI receptionist or the team replies. Each entry shows the contact, the reason and who is responsible.
Opening a conversation shows the transcript, the summary, the call recording, what the AI did and the resulting appointment. The team can pause the AI and reply with quick replies.
When a matter needs a person, it’s noted in Requests with the time slot when the customer would like to be called, so the team can call back then.
If a conversation needs the team to step in, the person in charge gets a WhatsApp alert with none of the customer’s personal data. Urgent matters are passed on at any time of day.
A single receipt covers services and products, paid in cash, by card, Bizum or a mix. At the end of the day, the CRM helps you cash up and prepares the till report.
Packs are deducted automatically at each visit and gift cards are sold at the till. Every purchase earns points to redeem later.
Stock goes down with every sale. The system warns you when a product reaches its minimum and lets you manage orders to each supplier.
Each service is set up with its length, its price and who provides it; each product, with its price, its stock and its barcode.
There are three options: invoice from the CRM itself, which is ready for VERI*FACTU, or send each sale to Holded or FacturaDirecta for them to issue the invoice. Quotes and pro formas turn into sales.
From a photo or PDF of a supplier invoice, the AI fills in the expense for you to review. For your accountant, everything is exported in one file with an estimated VAT summary.
Campaigns go to the group you choose, such as customers who haven’t been in for months. They’re scheduled for a specific date or repeated at regular intervals.
Depending on the goal and tone you choose, the AI writes three versions of the message. You pick one and fine-tune it before sending.
After each visit, the customer gets an invitation to rate the business on Google. Soon, the AI will also suggest a reply to each review.
The weekly rota is copied from another week or built from a suggestion. Once it’s confirmed, each professional can check their hours.
Arrivals and departures are clocked in the CRM itself, and the record can be exported if the Spanish Labour Inspectorate asks for it.
Each professional requests their absences and the person in charge approves them; those hours come off the calendar.
Each professional’s commission is calculated with the business’s own rules, on the amount before VAT and net of refunds.
Daily sales and sales by channel, average receipt and the share of new and returning customers.
Compares booked hours with opening hours and counts the appointments nobody turned up to.
Shows which services, professionals and products bring in the most margin, with expenses and the estimated result.
Records how many calls and conversations are handled, how many end in a booking and how many bookings come in outside opening hours.
Answers questions about sales, customers, stock or the calendar with the business’s own real data.
Every day it prepares the to-do list: clock-ins to review, products to restock or customers who have stopped coming.
No task runs without approval. The AI analyses the data, but doesn’t change or send anything on its own initiative.
The AI agent, every day
All this and much more, from€39/month+ VAT
AI receptionists for phone and WhatsApp
WhatsApp and web
€99/month+ VAT
800 conversations/month
Phone
From€189/month+ VAT
300, 600 or 1,000 voice minutes a month
Web design and ranking on Google
We design and build your website, and help you improve your business’s visibility on Google. Two independent services you can sign up for separately.
A professional website, tailored to your business, with hosting, maintenance and a structure ready for search engines.
Discover web designWe optimise your Google Business Profile to improve how your business appears in local searches.
Improve my local visibilityNeed both services? We can combine them in a proposal tailored to your business. Request a proposal
The team behind Kairox
We’re a multidisciplinary team of engineers specialising in software development and artificial intelligence.
We design, develop and evolve our own technology products. We combine software engineering, artificial intelligence and technical know-how to create complete solutions that bring together management, automation and customer service.
We design and develop our own products, from their architecture to their implementation and evolution.
We develop and integrate AI solutions to automate tasks, manage information and improve customer service.
We design architectures and connect systems, services and technologies to build complete, working solutions.
What people who already use Kairox say
Having everything integrated saves us quite a lot of work every week.
With Kairox, the whole management of the clinic is much better organised: appointments, animal records, clients and staff. On top of that, the AI receptionist answers calls when we’re with patients or outside opening hours, and helps us not to miss appointment opportunities.
With Kairox’s CRM we have everything much more under control.
We needed a tool to manage appointments, clients, session packs, sales and inventory without having to jump between several apps. We also use the WhatsApp AI to answer enquiries and handle appointment requests, even when we’re seeing someone at the centre. It makes our day-to-day much easier.
It’s a pretty complete solution for running the business.
Since we started using Kairox, we keep better track of the calendar, our customers’ history, sales and products. We’ve also improved our online presence and bookings. What we value most is that the AI phone operator can take calls when the salon is full, while we carry on working without interruptions.
Free guides and templates
Frequently asked questions about Kairox
What we’re asked most about the CRM, the demo and pricing.
Kairox’s CRM manages and automates your business from one place and adapts to your sector. The calendar organises each professional’s appointments and sends your customers the confirmation and the reminder by WhatsApp. Each customer’s record keeps their history, their purchases and their session packs. With the till you charge for services and products on the same receipt and issue your invoices, and the inventory warns you when a product needs restocking. Your team has its shifts and time records, and the reports show you how your business is doing. On top of that, an AI assistant analyses your data and suggests specific actions. The AI receptionists for WhatsApp and phone are included in the Advanced and Intelligent plans.
Yes. When you sign up, we take care of the migration: we move the information you already work with into Kairox, from your current software or from your spreadsheets.
On servers in the European Union. Some AI and WhatsApp features use external providers that may process part of the data outside the EU, with the safeguards the GDPR requires.
Yes. The demo for your sector is free and has no time limit: you can create appointments, edit customers and record sales. You don’t need a card or to create an account. It comes set up with sample customers, appointments and sales, so you can see from the very first moment how it works with a business up and running.
There are three monthly plans, with the same price in every sector. Essential, at €39/month, includes the full CRM and 2 professionals. Advanced, at €99/month, adds the WhatsApp AI receptionist, with 800 conversations a month, and 5 professionals. Intelligent, from €189/month, adds AI phone answering and WhatsApp calls, and 10 professionals; with 600 voice minutes it costs €255/month, and with 1,000, €345/month. Each additional professional costs €8/month; managers and customer service staff are unlimited and free. All prices exclude VAT and there’s no lock-in; set-up costs €99 per business, one time only. Until 31 December 2026, Kairox offers free set-up for new sign-ups to any of its three plans.
Yes. There’s no lock-in: you cancel from your account and it takes effect at the end of the period you’ve already paid for. Paying for the year in advance, Essential and Advanced cost 20% less; on Intelligent, the discount only applies to its €99/month base, not to the voice minutes.
It depends on the plan. Essential includes the CRM, without AI reception. Advanced adds the WhatsApp receptionist, with 800 conversations a month, and Intelligent also adds the phone receptionist and WhatsApp calls, with 300, 600 or 1,000 voice minutes a month. They can’t be bought separately, because they book, change and cancel appointments in your CRM’s calendar.
Can’t find your answer? Write to us and we’ll reply today.Message us on WhatsApp
Free demo, no lock-in
Explore the demo for your sector and see how you can run your business and automate customer service.
Would you rather see it on a video call? Choose a day and time