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The AI replies instantly, understands text messages and voice notes and books appointments according to your availability. Your team can step in whenever it wants.
From €99/month+ VAT · Advanced plan · 800 conversations a month
Hi, do you have anything tomorrow afternoon?18:02
Tomorrow I have 17:00 and 18:30 free. Which suits you best?
0:06
Done: tomorrow at 18:30. Your appointment is booked.18:03
How it handles customers
Hi, I have a question about last month’s invoice.
Hi Ana. I’ll put you through to someone on the team to look into it.
Hi Ana, it’s Marta. I’m looking into it now.Team
The receptionist replies instantly on WhatsApp, from your business’s number, and in your website chat.
The receptionist books, changes and cancels appointments in your calendar according to your availability.
The inbox flags the conversations that need a person. You can pause the AI at any time and reply yourself.
WhatsApp and web
From your business’s number, at any hour.
It understands them and replies in writing.
It replies in the language it’s written to in.
Every conversation is kept in the customer’s record.
Your services, your opening hours and what it should reply.
Price
Run your business with the full CRM
€39/month+ VAT
Manage and answer on WhatsApp
€99/month+ VAT
Manage and answer on WhatsApp and by phone
From€189/month+ VAT
A conversation is the messages with the same customer as long as they write again within 24 hours of their last message; each additional one costs €0.12. Reminders and campaigns without AI don’t use them up. Meta’s message charges are billed separately, according to its current rates. Set-up: €99 per business, one time only. Prices exclude VAT.
Free set-up: the €99 set-up is free for new sign-ups until 31 December 2026.
Reviews
“We needed a tool to manage appointments, clients, session packs, sales and inventory without having to jump between several apps. With Kairox’s CRM we have everything much more under control. We also use the WhatsApp AI to answer enquiries and handle appointment requests, even when we’re seeing someone at the centre. It makes our day-to-day much easier.”
FAQ
It starts when a customer writes and the AI replies, and it gathers all the messages as long as they write again within 24 hours of their last message: each new message restarts the clock. After 24 hours without them writing, it closes, and their next message starts another. The Advanced and Intelligent plans include 800 a month; when you reach 80% we let you know, and each additional one costs €0.12. If you reply yourself with the AI paused, it doesn’t count, and WhatsApp voice calls use minutes, not conversations.
No. It’s part of the Advanced and Intelligent plans of Kairox’s CRM, because it books, changes and cancels appointments in your calendar.
No. The CRM’s automatic messages that the AI doesn’t handle don’t use up conversations; what Meta charges for them is extra.
Meta’s message charges are separate, according to its current rates. Kairox doesn’t add a surcharge.
Yes. Conversations arrive in your CRM’s inbox, which flags the ones that need a person. You pause the AI and reply yourself.
Yes. It understands them and replies in writing.
Yes. It replies from your business’s number.
In whatever language each customer writes to it in.
Can’t find your answer? Write to us and we’ll reply today.Message us on WhatsApp
Free guides and templates
Contact
Write to us and we’ll reply today. If you prefer, we’ll show it to you on a video call.
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