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Your salon, always ready
With Kairox’s CRM you organise the calendar by treatment room and professional, and you have treatments, progress photos, consent forms, packs, the till and inventory in one place. The AI helps you with customer service and makes the day-to-day running of your salon simpler.
From €39/month + VATNo lock-in · Prices exclude VAT
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Beauty salon management
Each appointment books its room and its professional: keep track of availability and avoid double bookings.
What was done in each session, before and after photos and signed consent forms, all in her record.
While you’re in the treatment room, the AI receptionist can answer calls and WhatsApp, give information on treatments and prices and book new appointments.
Record sales, keep track of stock with a barcode scanner and get alerts when you need to restock.
You take payments, sell packs and invoice from the CRM, cash up and see what each professional brings in.
Beauty salon software
Calendar by treatment room, clients, packs, till and inventory. All connected so you can run your beauty salon from one place.
When booked, the treatment takes up its room, its professional and its time. If a client cancels, the slot is offered to another who is waiting.
Each client receives her booking confirmation and a reminder before the appointment by WhatsApp.
The treatment room calendar can be mirrored in Google Calendar if you wish.
Each client’s appointments, purchases, packs and messages are grouped in her record, together with her spending and how often she comes.
Before and after photos are filed in the record to follow progress.
The area treated, settings and notes for each session are kept in the client’s history.
Before a laser or a peel, the client signs on a tablet; the consent form is saved as a tamper-proof PDF.
A client who calls, another who messages on WhatsApp and another who asks in the website chat all appear in the same list with their reason, whether the AI receptionist or a beautician at the salon handles them.
Each conversation records the transcript, the summary, the recording if there was a call, every action the AI took and the appointment booked in the treatment room. The beautician can pause the AI and use quick replies.
If a client would rather speak to her beautician, for example before a new treatment, the request goes to Requests with the time slot when she’d like the salon to call her.
If a conversation needs someone from the salon, an alert arrives by WhatsApp on the manager’s mobile, with no personal client data. Urgent matters are flagged at any hour.
A treatment and a serum are charged on a single receipt, by cash, card or Bizum. At closing, the CRM guides the cash count and produces the day’s report.
Laser packs are deducted session by session and gift cards are issued from the till. Clients collect points and redeem them when paying.
Retail cosmetics and those used in the treatment room each have their stock: every sale reduces it and the system flags whatever reaches the minimum.
Each treatment sets its length, its price, the room it uses and who carries it out.
Treatments and cosmetics are invoiced with the built-in system, adapted to VERI*FACTU, or with Holded or FacturaDirecta, which issue the invoice for each sale. Quotes and pro formas end up as sales.
The cosmetics supplier’s invoice is uploaded as a photo or PDF and the AI prepares the expense for review. A file with an estimated VAT summary is exported for the accountant.
A WhatsApp to clients who haven’t come in for over three months or who have a pack half used. It can be scheduled for one day or repeated every few months.
The AI prepares three different messages depending on the purpose and tone; the salon picks one and personalises it.
After each treatment, the client receives an invitation to review the salon on Google. Soon, the AI will suggest how to reply to each review.
Each beautician’s weekly timetable is put together by copying another week or from a suggestion, and once it’s confirmed each one sees her own.
Clocking in and out is done from the CRM, and the history is exported if the Labour Inspectorate requires it.
Holidays and leave are requested in the CRM; once approved, those hours are taken out of the treatment room calendar.
Each beautician’s commission on treatments and cosmetics is calculated according to the salon’s rules, excluding VAT.
Sales by day and by beautician, with the average receipt and first-time clients.
Hours booked in each treatment room and appointments the client doesn’t turn up to.
The margin on each treatment and each product, with the salon’s expenses and the estimated result.
Conversations and calls handled, and the share that ends in a booking.
Answers questions about sales, clients, stock or free treatment rooms with the salon’s data.
Every day it gathers what’s pending: clock-ins to review, cosmetics to restock or clients who haven’t been in for a while.
Each task waits for the salon’s go-ahead. The AI examines the data and doesn’t change or send anything on its own.
AI receptionist for beauty salons
WhatsApp and web
€99/month+ VAT
800 conversations/month · Meta charges extra
Phone
From€189/month+ VAT
300, 600 or 1,000 voice minutes a month
Beauty salon software pricing
Run your salon
€39/month+ VAT
Look after your clients on WhatsApp
€99/month+ VAT
Answer on WhatsApp and by phone
From€189/month+ VAT
If your team grows, each extra professional costs €8/month; managers and customer service staff are unlimited and free. Set-up: €99 per business, one time only. No lock-in and prices exclude VAT.
Free set-up: the €99 set-up is free for new sign-ups until 31 December 2026.
Questions about the beauty salon software
Yes. Each appointment takes up its room and its professional, and the AI receptionist respects this when booking.
Yes. They’re saved in each client’s treatment record, together with what was done in each session.
Yes, from the till. The CRM deducts each session from the pack, shows how many are left and adds loyalty points.
Yes. The client signs on the tablet and the consent form is saved in her record. It helps you document it; the content of each consent form is decided by your salon.
Yes, from your salon’s WhatsApp: only to clients who agreed to receive WhatsApp messages, never to anyone who has unsubscribed and at most one campaign every 7 days. You need your WhatsApp connected and templates approved by Meta; what Meta charges per message is extra.
The price is the same in every sector and depends on your team and the AI customer service you want. Essential costs €39/month, with the full CRM and 2 professionals included; Advanced, €99/month, with 5 and the WhatsApp receptionist; and Intelligent, from €189/month, with 10, WhatsApp and phone. Each additional professional costs €8/month, and managers and customer service staff are unlimited and free. Set-up costs €99 per business, one time only. No lock-in and prices exclude VAT. Until 31 December 2026, Kairox offers free set-up for new sign-ups to any of its three plans.
Yes, by changing plan whenever you like. The WhatsApp receptionist is included in Advanced (€99/month, 800 conversations a month), and the phone one, together with WhatsApp, in Intelligent: €189/month with 300 voice minutes, €255/month with 600 and €345/month with 1,000. They aren’t sold separately from the CRM, because they work with your calendar.
Go into the demo of a sample beauty salon: create appointments, edit client records, charge for treatments and products and discover the features at your own pace. It’s free and you don’t need to create an account. It comes set up with sample clients, appointments and treatments, so you can see from the very first moment how it works with a salon up and running.
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Free guides and templates
Free demo for your salon
Tell us how your team works and we’ll get back to you today.
Would you rather see it on a video call? Choose a day and time
With any plan
We move the information from your current software or spreadsheets into Kairox, so you don’t have to lose a single minute.
We support your team through set-up so they work confidently with the CRM.
We deal with you directly and answer your questions quickly, by WhatsApp, phone or email.