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Your salon, under control
Organise appointments by professional, keep each customer’s colour formulas and technical history, and keep track of sales, inventory and your team’s commissions. It’s all connected in a single CRM, and the AI also helps you with customer service.
From €39/month + VATNo lock-in · Prices exclude VAT
Free set-upUntil 31/12/2026 · Save €99 + VAT
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Hair salon and barbershop management
See each professional’s appointments, keep track of availability and avoid double bookings.
Keep colour formulas, treatments, products used and photos so you can repeat results without starting from scratch.
While you work, the AI receptionist can answer calls and WhatsApp, deal with enquiries and book new appointments.
Record sales, keep track of stock and get alerts when you need to restock products.
You take payments, sell products and invoice from the CRM, cash up and see what each professional brings in.
Hair salon software
Calendar, customers, staff and inventory. All connected so you can run your salon from one place.
Each service books its real length; a slot freed by a cancellation is offered to the waiting list.
Confirmations and reminders go out from the salon’s WhatsApp.
The salon syncs its calendar with Google Calendar or Outlook.
Each record brings together appointments, purchases, packs and messages.
Formula, developer, processing time and photos of each service.
They show who to reward and who to win back.
Their usual hairdresser and service are shown.
Whoever calls to ask for a cut, messages on WhatsApp to ask a price or books from the website chat shows up in the same inbox, whether the AI receptionist or someone at the salon handles it.
Each call leaves its transcript, a summary, the recording and the appointment the AI has booked with the chosen hairdresser. If needed, the AI is paused and the salon replies using quick replies.
Requests that need a person, such as a colour correction or a complaint, stay in Requests with the time slot when the customer prefers to be called. The salon calls back at that time.
When a conversation needs someone from the salon, the manager gets a WhatsApp alert on their mobile, with no personal customer data. Urgent cases are flagged at any hour.
One receipt per customer and cashing up ready.
Styling packs are deducted visit by visit, with gift cards and points.
Dyes, developers and retail products, with stock kept up to date.
Length, price and professional for each salon service.
Each cut or colour is invoiced with the CRM itself, adapted to VERI*FACTU, or Holded or FacturaDirecta issue the invoice from the sale. A bridal quote or a pro forma becomes a sale.
The dye distributor’s invoice is photographed or uploaded as a PDF, and the AI fills in the expense for review. At the end of the month, the salon exports a file for its accountant with the estimated VAT.
A WhatsApp message to customers who haven’t been to the salon for months, only to those who gave their consent, on a set date or every few months.
For each campaign, the AI suggests three versions depending on the goal and tone; the salon chooses one and adapts it to its style.
After each service, the customer receives an invitation to rate the salon on Google. Soon, the AI will also suggest the reply to each review.
The weekly rota is published and each hairdresser checks their own.
Clock-ins and clock-outs, ready for the Labour Inspectorate.
Once approved, they block the calendar.
By service and retail, with your own rules and excluding VAT.
By day and by hairdresser, with the average receipt and new customers.
Percentage of the calendar booked per hairdresser, and no-shows.
Margin per service and per retail product.
Calls and messages that end in a booking.
How much did colour bring in this month? Which dye is running out? The agent answers with the salon’s data.
At the start of the day it suggests the tasks: review clock-ins, order the missing dye or call customers who aren’t coming back.
Each suggestion waits for the salon’s approval. The agent studies the data, but doesn’t change or send anything without permission.
Offer valid for new Kairox CRM contracts signed up to 31 December 2026. The one-off set-up fee, whose regular price is €99 + VAT per business, is waived in full. Monthly fees, usage and all other commercial terms are unchanged. Not applicable to Digital Presence services.
AI receptionist for hair salons
WhatsApp and web
€99/month+ VAT
800 conversations/month · Meta charges extra
Phone
From€189/month+ VAT
300, 600 or 1,000 voice minutes a month
Hair salon software pricing
Run your salon
€39/month+ VAT
Look after your customers on WhatsApp
€99/month+ VAT
Answer on WhatsApp and by phone
From€189/month+ VAT
If your team grows, each extra professional costs €8/month; managers and customer service staff are unlimited and free. Set-up: €99 per business, one time only. No lock-in and prices exclude VAT.
Free set-up: the €99 set-up is free for new sign-ups until 31 December 2026.
Questions about the hair salon software
Yes. Each hairdresser or barber has their own calendar, hours and services, with the length of each. With the Advanced and Intelligent plans, your customers can also book on WhatsApp or in your website chat with whoever they prefer.
Yes. Each customer has their technical record with brand, shade, developer, ratio, time and reference photos, so you can repeat the result on the next visit.
Every appointment comes with its WhatsApp confirmation and reminder. If someone cancels, the waiting list offers that slot to another customer, and in the reports you can see how many customers don’t show up.
Yes. You keep track of the products you sell and the ones you use in the salon, with their stock levels, a barcode scanner and minimum stock alerts. Each sale deducts the stock automatically.
Yes. It calculates them by services and by products, with your rules and on the amount before VAT. Each professional sees only their own, and you can export them to CSV.
Yes. During sign-up we import your customers at no cost, and you can also do it yourself with a CSV file. If you already work with Google Calendar or Outlook, once you connect it your appointments appear in the calendar and those hours are marked as busy.
The price is the same in every sector and depends on your team and the AI customer service you want. Essential costs €39/month, with the full CRM and 2 professionals included; Advanced, €99/month, with 5 and the WhatsApp receptionist; and Intelligent, from €189/month, with 10, WhatsApp and phone. Each additional professional costs €8/month, and managers and customer service staff are unlimited and free. Set-up costs €99 per business, one time only. No lock-in and prices exclude VAT. Until 31 December 2026, Kairox offers free set-up for new sign-ups to any of its three plans.
Go into the demo of a sample hair salon: create appointments, edit customer records, charge for services and products and discover the features at your own pace. It’s free and you don’t need to create an account. It comes set up with sample customers, appointments and sales, so you can see from the very first moment how it works with a salon up and running.
Can’t find your answer? Write to us and we’ll reply today.Message us on WhatsApp
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Would you rather see it on a video call? Choose a day and time
With any plan
We move the information from your current software or spreadsheets into Kairox, so you don’t have to lose a single minute.
We support your team through set-up so they work confidently with the CRM.
We deal with you directly and answer your questions quickly, by WhatsApp, phone or email.