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More time for the animals
Kairox is the CRM for your veterinary clinic: it helps you manage clinical records, vaccinations, hospitalisation, the calendar, payments and inventory from a single platform. The AI helps you with customer service and admin tasks.
From €39/month + VATNo lock-in · Prices exclude VAT
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Veterinary clinic management
See each vet’s appointments, keep track of availability and avoid double bookings.
Species, breed, weight, microchip, alerts and clinical record, with several animals per owner.
Each animal’s upcoming vaccinations and a WhatsApp reminder 7 days before, only to owners who have given consent.
While you’re in a consultation, the AI receptionist can answer calls and WhatsApp, deal with enquiries and book new appointments.
You take payments, sell and invoice from the CRM, keep track of the till and inventory, and when you close you know how the day went.
Veterinary software
Calendar, owners and animals, vaccinations, till and inventory. All connected so you can run your veterinary clinic from one place.
Each vet’s consultations and check-ups, according to their timetable. If an owner cancels, the slot goes to whoever is on the waiting list.
The owner receives the appointment confirmation by WhatsApp and, 7 days before, the reminder for each of their animal’s vaccinations.
The clinic’s calendar syncs with Google Calendar.
The owner’s record groups all their animals; for each one, its appointments, purchases and messages are recorded.
Each patient’s species, breed, weight, microchip number and alerts stay in view throughout the consultation.
The record shows which vaccinations each animal is missing, and the owner receives a WhatsApp reminder before the date.
After the examination, the vet dictates the clinical record and the AI transcribes it; it’s reviewed before being filed.
The clinic’s calls, WhatsApp messages and website chat come into the same inbox, whether the AI receptionist or the staff handle them. Each conversation shows who is getting in touch, why and who is dealing with it.
When you open a call, you see the transcript, the summary, the recording, the AI’s steps and the appointment booked for the animal. If appropriate, staff pause the AI and reply with quick messages.
If an owner needs to speak to the vet, for example about a result or a treatment, the request stays in Requests with the time slot when they’d prefer to receive the call.
If someone from the team is needed, a WhatsApp alert is sent to the manager, without the owner’s personal data. Emergencies involving an animal are notified at any hour.
The consultation and the pet food are charged together, in cash, by card, by Bizum or combining methods. At closing, the CRM helps balance the till and produces the report.
The clinic’s health plans and packs are deducted at each check-up.
Pet food, medicines and vaccines with their stock up to date: each sale reduces it and the system alerts you when an item reaches its minimum.
Each prescription is filed in the animal’s record, and antibiotics still to be reported to PRESVET appear with their deadline.
Consultations, vaccinations and products are invoiced with the CRM, adapted to VERI*FACTU, or each sale goes to Holded or FacturaDirecta, which generate the invoice. An accepted quote becomes a sale.
The AI reads the medicine or pet food distributor’s invoice from a photo or PDF and prepares the expense for review. Everything is exported for the accountant in one file, with the estimated VAT.
A WhatsApp message to owners with the annual check-up pending or who haven’t visited for months. It’s scheduled for a date or repeated periodically.
The AI offers three drafts of the message depending on the desired purpose and tone; the clinic picks one and adjusts it.
After the consultation, the owner receives an invitation to rate the clinic on Google. Soon, the AI will also suggest a reply to each review.
Shifts for vets and assistants are planned week by week, from a previous one or a suggestion. Once confirmed, each person sees their own.
Staff clock in and out, and the record is downloaded when the Labour Inspectorate requires it.
Absences are requested from the CRM; once approved, those hours disappear from the calendar.
Each admission records the animal’s tasks with their time (medication, wound care, checks) until discharge, and the team sees what’s due on each shift.
Daily income per vet, average receipt and number of owners who sign up.
Measures the occupancy of each consulting room and how many owners miss their appointment without notice.
Compares the margin on consultations, vaccinations and products with expenses and the estimated result.
Counts the calls and messages handled and those that end in an appointment.
Answers questions about income, owners, stock or the calendar with the clinic’s data.
Every day it sorts what’s pending: clock-ins to review, vaccines or pet food to restock and owners who aren’t coming back.
Nothing is carried out without the clinic’s approval. The AI studies the data, but doesn’t change or send anything on its own.
AI receptionist for vets
WhatsApp and web
€99/month+ VAT
800 conversations/month · Meta charges extra
Phone
From€189/month+ VAT
300, 600 or 1,000 voice minutes a month
Out of hours, in an emergency, it gives the 24-hour emergency vet service you set up.
Veterinary software pricing
Run your clinic
€39/month+ VAT
Look after owners on WhatsApp
€99/month+ VAT
Answer on WhatsApp and by phone
From€189/month+ VAT
If your team grows, each extra professional costs €8/month; managers and customer service staff are unlimited and free. Set-up: €99 per business, one time only. No lock-in and prices exclude VAT.
Free set-up: the €99 set-up is free for new sign-ups until 31 December 2026.
Questions about the veterinary software
Yes. Each animal has its record (species, breed, sex, microchip, weight and alerts) and its clinical record, and the owner sees them all in theirs.
The CRM organises each vet’s calendar and keeps each animal’s record, with its clinical record, which you can dictate, and its vaccinations. It also manages hospitalisation, the till, products and inventory, and prescriptions, with the file to report antibiotics to PRESVET or the GTR. It also includes team management, reports and an AI agent that analyses your clinic and suggests actions. The AI receptionists are included in the Advanced and Intelligent plans.
No. Dictation copies what the vet says into a draft that the vet reviews; it doesn’t diagnose or prescribe. The receptionist doesn’t assess symptoms: it follows your clinic’s protocol and refers the case to your team.
They’re automatic: each owner receives a WhatsApp 7 days before each vaccination, as long as they’ve given consent, and never twice. They need the clinic’s WhatsApp connected and the template approved by Meta.
Yes. You record or upload the audio, the AI transcribes it and fills in a draft, and the vet reviews, corrects and saves it. It doesn’t diagnose, it doesn’t prescribe and the audio isn’t kept.
Yes. With Google Calendar and Outlook, appointments are created, moved and cancelled in both directions.
Go into the demo of a sample veterinary clinic: create appointments, edit animal and owner records, charge for consultations and products and discover the features at your own pace. It’s free and you don’t need to create an account. It comes set up with sample animals, owners and appointments, so you can see from the very first moment how it works with a clinic up and running.
Yes, by changing plan whenever you like. The WhatsApp receptionist is included in Advanced (€99/month, 800 conversations a month), and the phone one, together with WhatsApp, in Intelligent: €189/month with 300 voice minutes, €255/month with 600 and €345/month with 1,000. They aren’t sold separately from the CRM, because they work with your calendar.
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Would you rather see it on a video call? Choose a day and time
With any plan
We move the information from your current software or spreadsheets into Kairox, so you don’t have to lose a single minute.
We support your team through set-up so they work confidently with the CRM.
We deal with you directly and answer your questions quickly, by WhatsApp, phone or email.